Auxiliary Memory

Outlook Tasks v. Remember the Milk v. ToodleDo

I’ve always have a million things I want to do, but not the discipline for getting things done. I tend to get distracted by reading, surfing the web, watching television or listening to music. All my life I’ve made to-do lists on note cards, backs of envelopes, post-it notes, Moleskine notebooks and even emails. I’ll make up a good list of things to accomplish and then do a couple items and then loose the list and not think about it.

Taking the time to concentrate on what I want to do is good, but following through is hard.

Keeping a to-do list is like trying to make New Year’s resolutions every day, and that ain’t natural. On the other hand, I do have a lot of tasks I want to get done. On most days I struggle to remember my to-do list in my head. I go to sleep at night thinking about things do to and I tell myself to try and remember just two things. Some days I do and some days I don’t. Like last night, I thought to myself I should take an old bottle of pills for my back to work so I’d have some there. I actually remembered to do that. I was also going to post a comment on Amazon about some t-shirts I bought that promised generous length but warn others that the extra length disappeared after one washing. I forgot that one.

At work I started putting my work to-dos in Outlook Tasks. I’ve tried that before but would forget they were there. But this time I set a reminder date and they pop up like calendar reminders. That was a key lesson – using reminders. One cool thing I discovered about Outlook was the ability to organize tasks into folders, so I can separate various work and home to-dos into separate groups.

The first thing I do in the morning, well after taking a pee and giving the cats some crunchies, is to read my email. I’ve tried emailing to-do lists, but they get pushed down by all the other email. Since I’m always in Outlook I figured I should try to make use of its built in to-do list Tasks feature. Outlook is always running in the background at home or work, but I never developed the addiction to Tasks.

Tasks don’t show up as part my my Exchange client on my iPad touch. That means I don’t see my To Do lists away from the computer. I do carry my iPod touch with me everywhere because I’m addicted to listening to audio books and playing Words With Friends. I needed a To Do App that would be my vital third reason to carry the iPod touch.

So I started looking for something more. What I wanted was something that would work on every computer and on my iPod touch, or any future smart phone I might buy. It turns out there’s lots of companies selling To Do List software that meets my requirements. Along the way I encountered the Getting Things Done philosophy. Here’s a pretty extensive list of To Do programs that use the GTD concepts. Here’s another site I found, 50+ Online To Do List Managers.

43 Folders even has a section on “Getting started with ‘Getting Things Done’” that convinced me to order the David Allen book, which is more complicated than just keeping lists. But I still needed a program for lists. I looked at many. I had heard of Remember the Milk which I signed up for the free account. It looked slick and promised to work with all kinds of other programs and mobile devices, but I just didn’t find the online interface intuitive.

I also signed up for the free account at Toodledo. The program is far less slick but I could immediately work it, and it’s interface reminded me of LibraryThing, another online program I love. I played with the free version Toodledo for awhile, bought the $2.99 App for my iPod touch, and then paid for the Pro version ($14.95/year). It’s nice to study my To Do list when I’m away from my desks at home and work, plus the more I used Toodledo the more I liked it. I’m already getting more things done. Now I need to study the Getting Things Done philosophy and integrate it into my life.

I’m learning things like putting deadlines on my To Do items. I never did that before, but once I started the impulse to get items off my list increased. Toodledo allows me to send emails to the program and it will automatically add items to my list of things to do. This is convenient because I have email open all day long. The key to using To Do lists is to look at them frequently and to add items as soon as you think of them.

I’m combining this endeavor with a concurrent task of getting rid of as much stuff as I can. We’re getting rid of furniture, old clothes, sentimental junk, books, DVDs, etc. I’m converting a four drawer file cabinet to three small plastic folder boxes which I’ll keep in a closet I’ve cleaned out.

I don’t know yet if Toodledo is perfect for me. Outlook Tasks has some great integrated features with its calendar and email functions, and even Remember the Milk has many features to integrate with other apps. What I’m learning is one program can’t stand alone. If a new version of the Exchange client for iOS shows up offering Tasks I could go back to Outlook – but I actually like the simple interface of Doodledo over Outlook Tasks interface.

I wished I would get up very early, bathe, do yoga and then light some incense like a monk, and meditate on my To Do lists for twenty minutes. I need to develop my priorities and learn to understand the differences between tasks, goals and ambitions.

JWH – 3/2/11

Balancing The Budget–The Purpose of Governments

People hate taxes, but what really riles them is seeing their tax money wasted, misspent or used for purposes that are against their way of thinking. As our current civil war is heating up over the budget I think we need to draw a bigger picture of why we pay taxes. Understanding the purpose of governments should help. I think we can see governments going through four stages:

Civilization – creating Law and Order
Human Rights – creating freedom for individuals
Prosperity – creating sustainable wealth for all
Environmentalism – the stewardship of the Earth

If you look at the history of mankind, or just to places around the world where civilization is collapsing you’ll understand the value of a stable government. Generally civilization starts with the might of individuals, so often early governments are ruled by tyrants, kings, and men with guns. Sometimes the powerful are enlighten leaders, but often they are just men who want to amass wealth and women. We saw what happens to civilization when we take out the strong man as when the U.S. took over Iraq.

Most people have an innate desire for law and order and will submit to all kinds of governments, but sooner or later they want to be treated better. Sometimes this coincides with theocracy, other times it arises out of secular ideals, such as democracy. For most of history the right to rule was assumed as descending from God. It’s much easier to accept government from a leader if you assume his rulings are not personal whims but the fulfillment of a divine plan.

The Old Testament is really a history of building a nation. The spiritual leaders tried to convince the Israelites to create law and order based on God’s rules. The trouble is people have a hard time agreeing whether the rules are right or not. Often powerful leaders must pander to the whims of the people, so over the centuries the idea of rights for people evolved.

At first taxes were just to maintain the wealth and might of the leadership, but eventually the masses started expecting their leaders to give them something in return. Generally this was law and order and a semblance of justice.

By the time the United States was formed people wanted to rule themselves and create a just and ordered society. They created The Bill of Rights. Of course, at the time women, African Americans and Native Americans weren’t considered for these rights, but it’s a step in the evolution of Human Rights for all. Government became something run by the people for the people. Taxes were meant to maintain civilization and provide a fair treatment of all people, given them the opportunity to prosper and seek happiness. Taxes went to maintaining civilization and guaranteeing a legal system that protected human rights.

Population was sparse and people were expected to make their own way or die. There were few social support systems, mostly the charity of individuals and churches. Many conservatives want this kind of government, but there’s two major problems to this. First is the explosion of population. Second the explosion of wealth brought on by the industrial revolution. For many years governments tried not to interfere with human growth or the creation of wealth, but it’s now too late for that kind of thinking.

The third stage of government is the management of over population and the regulation of wealth. Government cannot ignore these problems without hurting human rights and even civilization. The mismanagement of wealth can lead to economic collapse and social disorder. Back in pioneering days wealth came from the land. If people failed they died or moved on. Now the population lives off the economy, which to most is an abstraction. That’s why it’s so hard to understand why the government needs so much tax money.

If the Republicans got their way and reduced the size of the government and drastically lowered taxes America would end up looking like India or Pakistan. Overpopulation would hinder the creation of wealth. Sure, some wealthy people would get much richer, but most of the population would get much poorer. The purpose of our taxes is to maximize the well being of the population to allow the maximum creation of wealth for all. In other words, a chicken in every pot. The trouble is some people don’t like paying for other people’s chickens.

This third stage of government is really about stimulating the economy. The first stage was about creating social stability, law and order. The second stage was about making everything fair for all. Now some people think the third stage is about providing handouts for the poor, but that’s not really true. What’s really happening is government is trying to create prosperity. Henry Ford paid his workers a decent wage because he wanted them to be well off enough to buy the cars he made. The modern role of government is to make sure the greatest percentage of its citizens contribute to the economic growth of the nation and all benefit fairly.

Now I didn’t say the role of the government is to get everyone a job. Our population has grown way to large for that to be possible. But if we ignored the people without jobs, the number of them would pull down the nation economically. Look back at the Great Depression. People on social security, welfare or unemployment still contribute to economic growth through the spending of government money.

Like it or not, the role of government has become the regulation of wealth and stimulus of economic growth. Now this might not be done fairly, efficiently or wisely, but it’s the job the government has to do. Reducing the government will only make our problems worse. The belief in pure capitalism is a fantasy.

There is emerging a fourth role for government, environmentalism. Our populations are now so large, and the creation of wealth so vast, that they are consuming the planet. If governments don’t become ecology cops we’re all going to die from self destruction.

Conservatives want to roll back governments to stage 1 and 2 functions. Actually them seem to want stage 1.5, law and order with some theocracy, something akin to Old Testament times. Even though most conservatives call themselves Christians they don’t seem to want to pursue Christ’s job of feeding and healing the poor. They seem to want law based on their religion, and to only pay taxes for things that benefit them directly, like roads and armies. That kind of government would probably work if the population density was like it was 2,000 years ago.

Like it or not, government has to be big. It has to be in the business of managing wealth and population dynamics. If we took away all those entitlement programs the country would go down the drain. Our economy is based on economic activity. Even if we had a smaller population that wouldn’t help the economy, look at Japan, with it’s declining population. And we also much face up to the problem that a heated economy is killing the planet.

If governments are going to succeed at stage three and four they will need to invent new ways to manage wealth and population, and reducing taxes or making the government smaller just isn’t a solution for solving those problems.

Also, notice the interactions between the stages. Without stage 1, stage 2 can’t exist. Without stage 2, stage 3 can’t exist. You’d think stage 4 would be above stage 1 because if the ecology collapses, so will civilization. But without civilization you can’t think of ecology. So it becomes a circular process.

JWH – 2/27/11

Balancing the Budget–Part 1

Everyone is talking about how to solve the federal budget crisis. Of course, people have been talking about this subject my whole life. It’s a heated topic with no easy answers. And it’s a more of a crisis in bad economic times than in boom times, so there is a certain amount of the sky is falling psychology behind the topic. However, the debt of the United States is growing so large that maybe the sky really is about to fall. Who really knows? It does seem prudent to slow the debt we’re incurring. It would be impossible to balance the budget in one year without massive spending cuts even if we set aside the current national debt as a separate issue. It could take a whole generation to really get close to balancing the budget.

There is an excellent graph at the New York Times showing Obama’s 2011 Budget Proposal. It illustrates the sizes of the various expenditures in relationship to each other. However, you can read the details at the Office of Management and Budget. For the average citizen looking at the budget is just mind boggling, and for most people they just think, “Hell, let the experts worry about it.” The trouble is our government is in political gridlock with two opposing ideologies claiming they know what’s right. To solve the problem will require thinking and acting out of the box.

There are a number of think tanks that focus on the federal budget which have web sites you can study. I recommend studying these sites rather than listening to politicians or watching the news on television. They all have a political bias so I recommend reading more than one.

Personally, I have four recommendations that I think would help working on the problem.

First, don’t consider the budget as a whole, but break it down into parts and lets research and discuss the parts. Don’t think of it as one giant problem, but many smaller problems.
Remove Social Security from the annual Federal Budget. Consider it a separate insurance system paid for by FICA. Don’t allow the Federal budget to use FICA income and make it pay back what it’s borrowed. Consider Social Security a separate issue.
Let’s really examine the whole issue of defense spending. It’s been an untouchable sacred cow for too long. And it hasn’t been the defense budget since the cold war ended – it’s become a world police force and nation building organization. The whole system needs a rethink.
Let’s have a moratorium on tax cuts. Until the national debt gets under control lets work on spending cuts and don’t allow any more tax cuts until the budget is under control and we can afford them. If our country is about to go down the drain because of national debt then we really should be talking about tax hikes. It’s insane to talk about paying off debt and reducing income at the same time.

That still leaves a million issues to argue over, but I don’t want to write about them for now, that’s why I called this post part 1. My friend Bill in his blog “That’s interesting …” has been running a lot of posts about the battle of the budget. It’s such an emotional hot issue with way too many Chicken Littles running around. Are the press and politicians creating a panic that need not exist? Would a thriving economy just automatically solve these budget problems? Are politicians assuming it’s the end of the world as we know and have started a fight over a shrinking pie? I don’t know. Politics has become so contentious and ungentlemanly that I want to quit watching all news programs.

JWH – 2/19/11

The Implications of Watson

Watson, the supercomputer contestant on Jeopardy this week represents a stunning achievement in computer programming. People not familiar with computers, programming and natural language processing will have no clue to how impressive Watson’s performance is, but it has far reaching implications. Jeopardy is the perfect challenge for demonstrating the machine’s ability to process English. The game requires the understanding allusions, puns, puzzles. alliterations – almost every kind of word play. This might look like a smart gimmick to get IBM publicity, but it’s so much more.

Computers can process information if its formatted and carefully structured – but most of the world’s knowledge is outside the range of a SQL query. Watson is a machine designed to take in information like we do, through natural language. When it succeeds it will be a more magnificent achievement than landing men on the moon.

While I was watching the intro to the second day show and listening to the designers of Watson I felt rather humbled by my puny knowledge of computers. I felt like a dog looking up at my master. Most people like to think they are smart and intelligent, but when they meet people with brains that far exceed their own minds it’s troublesome. A great novel about this is Empire Star by Samuel R. Delany. It’s about a young poet who thinks he’s having original experiences until he meets an older poet who has already done everything the younger man has.

How will we feel when the world is full of Watsons and they are the intellectual giants and we’re the lab rats? IBM built Watson to data mine natural language repositories – think libraries, the Internet, or NSA spying. The descendants of Watson will be able to write papers that leave human PhD candidates in the dust. One of the Watson designers said they built Watson to handle information overload. Of course he assumed Watson would be a tool like a hammer and humans would be in control – but will it always be that way?

Watson cannot see or hear, but there are other AI researchers working on those problems. We’re very close to having machines like those in The Moon is a Harsh Mistress or When H.A.R.L.I.E. Was One or Galatea 2.2. Right now Watson is way too big to put into a robot body so he will live immobile like HAL and WOPR, but that will change too.

Real life has seldom caught up with the wild imaginations of science fiction. I had hoped manned exploration of the solar system would have happened in my lifetime but that is not meant to be. I’m starting to wonder if robots and intelligent machines will. What will that mean? I don’t think there is any going back, we just have to surf the changes.

NOVA has an excellent overview of Watson that you can watch online.

JWH – 2/15/11

Among Others by Jo Walton

My friend Carl first convinced me to read Among Others by Jo Walton with his blog review. He loves Among Others so much that he’s immediately rereading it, this time aloud to his wife. To further explain why the book is so important to him, he compares the story to the friends he’s made in the Classic Science Fiction Book Club in his post “A Karass.” With that kind of personal impact how could I not immediately go buy a copy and read it – which is exactly what I did.

Jo Walton has written a creative fictionalized memoir about two troubled years in the life of Morweena Phelps, that may or may not be autobiographical with her own life. Mori, as she wants to be known to her friends, loves libraries and reading, especially science fiction and fantasy, and uses books to stabilize her connection with reality, which strangely enough includes fairies and magic. Mori is psychologically damaged by family tragedies and through making friends with other science fiction fans begins a healing process. I can completely identify with Mori from my own teen years as a bookworm. I had alcoholic parents that should have made me remember growing up as a miserable time, but I don’t. I loved childhood because I used science fiction to create my own happiness and stability.

I say it’s a fictionalized memoir because Among Others is written as a diary starting Wednesday 5th September 1979 and runs through Wednesday 20th February 1980, with a tantalizing glimpse from 1975 as an intro. It feels like a real memoir except that in Mori’s world magic is real, or is it? Morwenna Phelps, Walton’s alter ego, has the ability to use magic to influence people and talk to fairies. Phelps, like Walton comes from Wales, but is forced to attend a boarding school in England. The fictional story is about a young girl running away from her mother after her twin is killed and living with her estranged father. Mori is a bookworm of the first order, and is pleasantly surprised to find that her father is a science fiction fan with a large library. As an emotional outsider, Mori has trouble getting close to people until she meets a small group of science fiction fans that meet at a library near her posh boarding school.

Now, this is how I grew up, being an outcast until I met other SF fans, and how many science fiction fans also grew up. Aren’t we all outcasts until we meet our others? To make Among Others even more endearing to the science fiction and fantasy fan, Mori liberally references the books she and her friends are reading, and all too often I have read these books. And I felt particularly close to her when refers to Empire Star by Samuel R. Delany several times as one of her favorites. It’s a particular favorite of mine too. Walton has a blog at Tor.com where she’s written over 500 posts, most of them reviewing SF/F books, including Empire Star.

I recommend reading Among Others if you are a science fiction fan, or are a hardcore bookworm, or if you grew up as an outsider. And after you read Among Others, I recommend that you should follow Walton’s Live Journal blog where she talks about her writing, reactions to this book, and even gives sales information. So far she’s sold 864 copies. Walton also maintains a FAQ about Among Others, where visitors can post questions and comments. This all makes for a wonderful meta-fiction quality to the story. It’s sort of like the literary fun of finding the James Joyce in Stephen Dedalus.

Like Carl, I’m already ready to reread Among Others, but I’m hoping for an audio book edition. Science fiction is often accused of being very unliterary, and Among Others is a literary look at science fiction and fantasy readers. And for me the very best way to appreciate writing is by listening to it read by a great narrator. I don’t know if Walton is successful enough yet to have her books to come out on audio, but the buzz this book is getting should help. Audible, are you listening?

JWH – 2/13/11